London Fields Triathlon Club AGM, November 2nd, 2014 — Meeting opened 12.40pm

Agenda

  1. Welcome and Attendees
  2. Review & accept AGM Minutes for 2014
  3. Review of 2014
  4. Looking ahead to next year
  5. New Committee Format Proposed
  6. Lifetime Membership nominations
  7. Coaches report
  8. Committee Elections
  9. Any Other Business

Minutes

  1. Welcome and Attendees

    List attached.

  2. Review & accept AGM Minutes for 2014

    Copies available to read. No issues raised. Accepted and moved on.

  3. Review of 2014

    Rohan Byles (Chairman), Amanda Wilmer (Club Secretary)

    • Loads of brand new faces
    • London League — 1st Womens
    • Four AG Winners
    • New GB Representatives @ Middle Distance
    • First Kona
    • First National Champion
    • Monday night brick sessions
    • Duathlon @ QEOP
    • Junior Aquathlon
  4. Looking ahead to next year

    Rohan Byles (Chairman), Amanda Wilmer (Club Secretary)

    • Lido Floodlights — now open 6am to 8pm from mid-December. Potential move of Wednesday fitness swim to London Fields Lido.
    • Eight new coaches starting — six L1 and two L2.
    • Exciting new training trips:
      • Day trips
      • Weekend camps for single discipline (UK based)
      • Week long camps, maybe two if interest
    • Duathlon Series @ QEOP
    • Two Juniors Aquathlons — training block leading into junior London League.
  5. New Committee Format Proposed

    Rohan Byles (Chairman) — Thank you to current committee (all stood down).

    Proposed format:

    • Executive
      • Chairman (2 years)
      • Club Secretary
      • Members Secretary
      • London League Coordinator
      • Club Diarist
      • Club Treasurer
      • Events Secretary
      • Juniors Secretary
      • Head Coach
    • Non-Executive
      • Captains
      • Communications Officer
      • Welfare Officer
      • ParaTri Officer
      • Kit Secretary
      • Senior Aquathlon Coordinator
      • Junior Aquathlon Coordinator
      • Duathlon Coordinator
      • Child Protection Officer
      • Social Secretary
      • Coach’s Assistant
      • Group Ride Coordinator
      • Cross Country Coordinator
      • Wild Swim Coordinator

    Accepted.

    Questions on committee format:

    How do we better introduce new members/new people at training? New Members Secretary/review ways that new sign ups are introduced/let the coaches know/let Captains know. Feedback options — post to Facebook/email club address/email Welfare Officer.

  6. Lifetime Membership nominations

    Rohan Byles (Chairman) — Karl Grainger and Kath Brasier, both accepted.

  7. Coaches report

    Tim Smith

  8. Committee Elections

    1. Chairman (2 years, role will be vacant from next year)

      Nominee Proposed Seconded
      Rohan Byles Amanda Wilmer Rebecca Shepherd
      Elected unopposed
    2. Club Secretary

      Nominee Proposed Seconded
      Amanda Wilmer Clare Shakespeare Seb Arroyave
      Elected unopposed
    3. Members Secretary

      Nominee Proposed Seconded
      Abigail Boswell Rohan Byles Amanda Wilmer
      Elected unopposed
    4. London League Coordinator

      Nominee Proposed Seconded
      Hannah Troop Amanda Wilmer Rohan Byles
      Elected unopposed
    5. Club Diarist

      Nominee Proposed Seconded
      Nick Brackenbury Dom Bloomfield Rohan Byles
      Elected unopposed
    6. Club Treasurer

      Nominee Proposed Seconded
      Rebecca Shepherd Scott Millar Rohan Byles
      Elected unopposed
    7. Events Secretary

      Nominee Proposed Seconded
      Seb Arroyave Amanda Wilmer Rohan Byles
      Elected unopposed
    8. Juniors Secretary

      Nominee Proposed Seconded
      Chantal Mummery Rohan Byles Amanda Wilmer
      Elected unopposed — Stuart Hitchcock to assist
    9. Head Coach

      Nominee Proposed Seconded
      Tim Smith Rohan Byles Amanda Wilmer
      Elected unopposed
    10. Men’s Captain

      Nominee Proposed Seconded
      John Kennedy Amanda Wilmer Dom Bloomfield
      Elected unopposed
    11. Women’s Captain

      Nominee Proposed Seconded
      Rebecca Shepherd Clare Shakespeare Gail Wilkinson
      Elected unopposed
    12. Communications Officer

      Nominee Proposed Seconded
      Matt Charlton Rohan Byles Hannah Troop
      Elected unopposed
    13. Welfare Officer

      Nominee Proposed Seconded
      Katharine Hibbert Shahab Uddin Rohan Byles
      Elected unopposed — pending CRB check
    14. ParaTri Officer

      Nominee Proposed Seconded
      Donna DeWick Clare Shakespeare Dom Bloomfield
      Elected unopposed — Dom Bloomfield and Tim Smith to assist
    15. Kit Secretary

      Nominee Proposed Seconded
      Nathan Dytor Hannah Troop Rohan Byles
      Elected unopposed
    16. Senior Aquathlon Coordinator

      Nominee Proposed Seconded
      Sarah Allen - -
      Joanna Ruck - -
      John Kennedy - -
      TBD
    17. Junior Aquathlon Coordinator

      Nominee Proposed Seconded
      Kate Lambert Rohan Byles Amanda Wilmer
      Elected unopposed
    18. Duathlon Coordinator

      Nominee Proposed Seconded
      Lauri Kytömaa Rohan Byles Amanda Wilmer
      Elected unopposed
    19. Child Protection Officer

      Nominee Proposed Seconded
      Becky Booth Clare Shakespeare Rohan Byles
      Elected unopposed
    20. Social Secretary

      Nominee Proposed Seconded
      Colin Steele Rohan Byles Amanda Wilmer
      Elected unopposed
    21. Coach’s Assistant

      Nominee Proposed Seconded
      Wei-Ho Ng Rohan Byles Amanda Wilmer
      Elected unopposed
    22. Group Ride Coordinator

      Nominee Proposed Seconded
      Peter Horrell Rohan Byles Amanda Wilmer
      Elected unopposed — Judith Crichton and Wei-Ho Ng to assist
    23. Cross Country Coordinator

      Nominee Proposed Seconded
      Joe Dale Rohan Byles Amanda Wilmer
      Elected unopposed — Adam Parkes and Ruth Ashton to assist
    24. Wild Swim Coordinator

      Nominee Proposed Seconded
      Tim P. Smith Rohan Byles Amanda Wilmer
      Elected unopposed —Teri Pengilley and Kath Hibbert to assist
  9. Any Other Business

    • Forum — addition to website to facilitate rides and club communication.
    • Standardising of rides. Led rides — club reputation on kit/bike standards/tyre condition/rule set around participation.
    • Cross country met league — winter training/local races/low entrance fee/possible CTS races.
    • Fundraising — query regarding funding applications and have we tried to access any money?
    • Not to date but limited by low number of juniors.
    • Bookwhen system — is it practical? Do people find it easy to use?
    • Membership drivers — do we need to advertise? Should we be attracting new members?
    • Money — what should we do with the club money? Bike boxes. More garmins. New committee to decide.
    • Information sessions — possible presentation on how to plan season, running technique. Any suggestions welcome — send to coaches
    • Spin bikes at Lido — potential brick sessions for next season. Also handy for juniors.

Meeting closed 14.15pm